Jobs

Overview of Jobs

2010 Family Job Requirements

  • 6 Swim Meet Jobs  (Note: Limit of 4 Timing Jobs and 1 Backup/Relief job per family) 
  • 1 Conference Job   (Note: If all Conference Jobs are full, you must sign up for another Swim Meet Job in its place) 
  • 1 Committee Job     (Note: If all Committee Jobs are full, you must sign up for another Swim Meet Job in its place) 
 
Policies Regarding Obligations 
Each family is responsible for fulfilling its job commitment to the team. Each worker should check in with the Meet Directors 30 minutes prior to commencement of the meet. PLEASE BE ON TIME!  It is extremely important that meets begin on time, and this cannot happen unless workers report to duty punctually. Workers must stay for their entire shift. In some instances, this requires completing the job after the meet has ended.
 
Substitutes
If you are unable to work a job, you are responsible for switching with another family or finding a substitute. All substitutes must be 16 years of age or older. (Per WCSC rules, Conference Meet substitutes must be at least 18 years of age.) The “blue book” (distributed at Time Trials) and the Subs menu link contains a list of possible substitutes. Subs are paid $30 per job. If you or your substitute fails to show up or otherwise complete a shift, a fine of $60 will be imposed.
PLEASE CLEAR ALL CHANGES WITH THE MEET DIRECTORS PRIOR TO THE MEET. They need to know who to expect on meet day!

Subs On Deck
NEW FOR 2009: Sub-on-deck! A scheduled worker who fails to timely report to his or her job will be replaced by the team’s “sub-on-deck”. If a worker is replaced by the sub-on-deck, the worker will need to reimburse the team $60 ($30 of which will be used to pay the sub). Once seated, the sub-on-deck shall complete the shift regardless of whether the scheduled worker ultimately shows up to work. Adults willing to serve as the sub-on-deck should contact swimteam@dewing.com. Note that adults who serve as the sub-on-deck do so as a supplement to, rather than replacement of, their other team commitments.
 
 
Definitions of Jobs

Job Descriptions 
Big Jobs

Team Director: Oversees all aspects of swim team; schedules and holds regular management committee meetings; oversees hiring of coaches; schedules meets and social activities; sits on Dewing Park’s pool board. 

Meet Director: Coordinates all functions required to run swim meets; oversees set up and clean up of meets; notifies meet workers of job assignments prior to meets; checks in workers at home and away meets. 

Membership Coordinator: With Obligations Coordinator, organizes registration night; enrolls families in swim team; structures and oversees mentoring program for new team families; produces team handbook and “blue book”; oversees various subcommittees relating to position. 

Obligations Coordinator: With Membership Coordinator, organizes registration night; evaluates staffing needs and fills jobs for upcoming season; develops protocol for filling “big jobs” and “pre-assigned jobs”; oversees various subcommittees relating to position. 

Spirit/Apparel Coordinator: With assistance of relevant subcommittees, coordinates all social and spirit aspects of the team, including socials, parties, team apparel and posters; works with coaches to develop themes for City Meet and Conference; promotes team spirit; oversees various subcommittees relating to position. 

Fundraiser: Coordinates all fundraising aspects of team (other than snack shack). Develops new ways to raise money for team; sells ads and sponsorships for Meet Program (new in ’08!); solicits freebies for team from various retailers; oversees various subcommittees relating to position. 

Snack Shack: Coordinates all aspects of snack shack, including meal planning, purchasing of food and supplies, food preparation and sales; oversees various subcommittees relating to the position. 

Conference Representative: Represents Dewing Park on the WCSC board; attends WCSC meetings and undertakes job assigned to team for Conference meet; oversees various subcommittees relating to position. 

Desk Manager: Oversees all aspects of the desk, including maintaining Hy-Tek database; inputs data relating to meets and times; produces reports (including those used to award ribbons and stars); oversees various subcommittees relating to position. 

Treasurer: Develops and oversees budget for team; tracks profits and losses; reimburses members for team expenditures.
 
Hiring Chair/Coach Liaison: Heads hiring committee for recruiting, interviewing and hiring coaches; evaluates coaches at end of season; servers as liaison between parents and coaches during season. 

Pre-Assigned Jobs  (Most must still sign up for a conference & committee job)
 
Webmaster: Posts information on website regularly to keep team apprised of events. 

Meet Set-Up/Clean-Up Crew: Handles set up and clean up for all home meets, including time trials and invitational meet; work can be divided amongst families (e.g., two people for set up and two people for clean up); requires arrival at pool approximately 1 ½ hours before meet begins and cleaning up at pool for approximately 45 minutes after meet ends.

Invitational Meet Coordinator: Implements and oversees all aspects of Dewing Park’s invitational swim meet, The Dewing Derby. 

Stroke & Turn: Works as stroke and turn judge at swim meets. 

Shepherd: Checks in 8 & under swimmers at beginning of meets and helps ensure swimmers are properly lined up at race time. 

Desk: Data Entry/ Computer Input: Under guidance of Desk Manager, handles data entry and computer system at meets. 

Snack Shack Shopper: Purchases food for snack shack for home meets. 

Snack Shack Food prep: Prepares food for snack shack for home meets. 

Assistant Snack Shack: Assists the snack shack chair in operating the snack shack.
 
Cash Box: Works in coordination with the treasurer.

Ribbons: Purchases and distributes ribbons for the team. 

Photographer/slide show: Takes photos during the season of all swimmers; creates slide show for the end of the season; makes and sells CDs of the slide show. 

Starter/announcer: Starts the races at home meets; announces events.

Dual Meet Jobs

Timer/Recorder: Time/record swimmers (with stop watches) in one lane for meet 

Head Timer: Oversee timers during meet, operate back-up stopwatches 

Runner: Collect lane slips after each race and deliver to desk 

Desk (Ribbons or Reader): Sort & sticker ribbons, post times and/or read lane slips for computer input throughout meet (often must stay half an hour after meet ends to finish job)

Relief: Relieve workers, serve beverages to volunteers 

Snack Shack (first shift): Arrive at 7:30 (Saturday meets) or 4:00 (Wednesday meets) to help set up snack shack, prepare and sell food during meet 

Snack Shack (second shift): Arrive at 8:30 (Saturday meets) or 4:00 (Wednesday meets), prepare and sell food during meet, clean up after meet ends 

BBQ: Man BBQ for Snack Shack 

Parking Lot/Facilities Monitor: Arrive 75 minutes before meet begins, man parking lot before meet, empty trash cans during meet, monitor bathroom and bathroom supplies during meet 

Table sales: Man table where Jamba Juice, snow cones, candy and/or tchotchkes are sold
 
Conference Jobs In addition to some of the jobs listed above, job options for the Conference Meet may include the following: 

Clerk of the Course: Help man area where swimmers wait before their events 

Marshall: Ensure swimmers and guests follow rules and keep out of prohibited areas 

Check-in: Ensure volunteers are in place for both shifts over both days 

Committee Jobs 

Please see current season list of events